Advantages And Disadvantage of Email Communication

Advantages And Disadvantage of Email Communication

There are advantages and disadvantages of email communication in the workplace. If you think email is an ideal way to keep in touch with your customers, clients or employees, you may be surprised to find out what others think. When you read the following information, you will find out what to look for when it comes to emailing your employees.

Advantages. The most obvious advantage of email is that you can contact anyone from anywhere. This saves a lot of time and costs.

Disadvantages. Another thing you should keep in mind is that there is an additional cost associated with having the ability to communicate with employees on a twenty-four hour basis. There is also no guarantee of being able to get a hold of someone during those times. It is not as simple as sending a text message and getting back to your secretary.

If you find that you can't stay in touch with your employees for whatever reason, it is possible to print out schedules so that you can keep track of their availability. It will keep you from having to constantly check back and forward.

Keep in mind that if you do choose to have text messaging and email, you have to make sure that you can afford to pay for it. There are many inexpensive cell phones available that allow you to stay in touch with everyone.

If you only need to talk with a business associate or even a client that is located on a different continent, long distance is not an issue. You can set up a toll free number and talk to whomever you need to. Using text messaging is a good option when you need to be able to send a file from your computer and just view it when you need to. Disadvantages. The biggest disadvantage of email is that you have no control over the accuracy of the messages you receive. You also have no control over whether the messages are acknowledged or not.

The problem with people is that they respond to the message, even if they don't want it sent out. In the end, all you really accomplished was to increase your administrative workload.

Email has become more popular among teenagers because they see it as a way to stay in touch. However, that use of email has lead to a lot of frustration for parents. Sending and receiving emails means that your children will inevitably open up a lot of email that could be objectionable.

These messages can include pictures and even videos that you need to keep out of the hands of children. If you want to keep your employees safe, don't let them go through an employee email inbox.

Disadvantages also exist when it comes to family members. If they have children, it is important that you keep your communications confidential. If you plan to use email for this purpose, make sure you allow only the appropriate employees to use it.

Despite the disadvantages, there are some areas where email can be advantageous. A great idea would be to have your employees send emails about the products or services that you are offering. You can then forward the email to your customer base who may be interested in purchasing something similar.